Staff

Access the tools, service, and support you need to work effectively and efficiently on campus or remotely.

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Penn State Account

Use your Penn State Account to log in to all the University’s sites and services for as long as you’re affiliated with Penn State.

Multifactor Authentication

Multifactor Authentication (MFA) is an additional layer of security that requires verifying your identity on a secondary device.

Wifi

The University’s wireless setup page has step-by-step instructions, network information, and support services to help you connect to campus WiFi.

WorkLion

WorkLion is the University’s human resources portal that you can use to access Workday, Penn State’s cloud-based payroll system, and learn about benefits, recruiting, and time tracking.

Email & Calendar

Set up your Penn State email and calendar using Outlook, part of Microsoft Office 365, which is available to all staff.

As a Penn State staff member, you may use the Penn State Telephony service, also known as VoIP (Voice over Internet Protocol). To learn more about the service and how to use its features, including voicemail, download a quick start guide.

Remote Work Resources

Virtual Private Network (VPN)

GlobalProtect VPN creates a secure, private connection between your device and the University network. This extra layer of protection is required in order to access certain secured University resources, especially when connecting remotely.

Zoom

Zoom allows you to join, host, and record meetings from your computer or mobile device.

Teams

Teams is part of Penn State’s Office 365 suite of tools. Meet, chat, call, and collaborate in one place.

Office 365

Office 365 includes your Penn State email via Outlook and other Microsoft programs like Word, Excel, and PowerPoint.

Google Workspace

A Google Workspace account—which includes apps such as Google Drive, Docs, Sheets, Slides, Forms, Hangouts, and Jamboard—is available for free to all Penn State staff.

Adobe Creative Cloud (CC)

Penn State staff can enhance their digital storytelling thanks to free Adobe CC accounts. The CC suite features programs like Photoshop, InDesign, Audition, After Effects, and more.

Yammer

Yammer is an online social network connecting coworkers throughout Penn State. Use it to create interest- or department-specific groups, discuss ideas, share workplace updates, and more.

Kaltura

Incorporate digital content into work projects with this cloud-based tool. Kaltura works in tandem with Zoom for storing, publishing, and streaming videos and other media.

Solstice

Simultaneously share content to a room display using laptops and mobile devices.

Administrative and Business

SIMBA

SIMBA (System for Integrated Management, Budgeting, and Accounting) is the platform used for the University’s financial needs.

Qualtrics

Qualtrics is a web-based software program that enables you to create surveys for collecting and analyzing participants’ feedback. Contact your local IT administrator for licensing information.

LionPATH

LionPATH is Penn State’s student information system.

Web and Application Development Services

Sites at Penn State

All skill levels, from novice to expert, can build websites, blogs, and portfolios with this WordPress-based service.

VM Hosting

VM (Virtual Machines) Hosting provides cost-effective, reliable Virtual Machines for departments, colleges, and research units. Anyone using the hosted service is responsible for the setup, security, and maintenance of the operating systems and applications installed on hosted virtual servers.

GitLab

GitLab is an open-source software platform where members of the Penn State community can share and collaborate on code.

Penn State Access Account Storage Space (PASS)

Universally accessible disk space and file storage space are available to all Penn Staters.

Cloud Services

Penn State partners with industry-leading cloud service providers to empower our University community’s development of IT resources, services, and solutions. These capabilities are delivered securely without the need for purchasing or maintaining physical hardware.

Desktop and Mobile Computing

Device Management

These services, including Systems Management (SysMan), Cooperative Lab Management (CLM), and Mobile Device Management (MDM), enable IT staff to remotely manage University-owned computers, servers, and mobile devices with centrally provided tools, allowing for consistent and up-to-date operating system lifecycles, application management, security, and more.

Software

A catalogue of free and discounted University-approved software is available to staff.

WebLabs

WebLabs is an extension service of Cooperative Lab Management (CLM) that provides remote access to classroom and lab resources via a web browser.

Professional Development and Training

IT Learning and Development

IT Learning and Development (ITLD) provides free, online, in-person, and personalized professional development resources for a variety of software systems and technology tools.

LinkedIn Learning

Visit LinkedIn Learning’s library of thousands of free, on-demand tutorials to help you learn new skills and build your resume.

Learning Resource Network

Browse through content including core business skills, project management, business acumen, technology, professional growth, and compliance. Courses may be offered online or instructor-led.

Protect Yourself

Password Safety

Your Penn State Account requires a strong password for your security. Learn the criteria your lifetime password must meet.

Phishing

Protect yourself from fake emails or calls designed to steal your personal information. Learn how to protect yourself and where to report a phishing attempt.

Virus/Spyware Detection Tools

Download free antivirus software and learn best practices for safe online activities.

Virtual Desktop (VDI)

Connect to your VDI from any Internet connection and access all University resources as usual. Units using VDI only:
Corporate Controller (except Bursar’s Office, see VPN) and University Police & Public Safety.

Policies and Guidelines

Accessibility

Ensuring that all Penn Staters, both disabled and enabled, can properly engage with digital content.

Copyright

Intellectual property laws and guidelines can be complex and difficult to navigate. Make sure you’re familiar with Penn State’s policies.

Family Educational Rights and Privacy Act (FERPA)

All employees with access to student education records are obligated to comply with FERPA, a federal law that protects the privacy of student education records.

Privacy

Review the policies Penn State enacts for keeping your personal information and data secure.

Health Insurance Portability and Accountability Act (HIPAA)

Penn State is committed to keeping your personal health information private.

General Data Protection Regulation (GDPR)

Learn more about the GDPR, which requires a baseline set of standards for organizations that process personal information. It safeguards the processing and movement of personal information for individuals residing in the European Union.

Personally Identifiable Information (PII)

Penn State closely protects individuals’ PII, which is any information maintained by the University that can be used to distinguish or trace your identity. Learn more about specific types of PII and The Pennsylvania Data Security Breach Notification Laws.